Friday, May 17, 2013

These are answers to your doubts regarding online all india counselling

FREQUENTLY ASKED QUESTIONS ABOUT COUNSELLING WITH ANSWERS

Frequently Asked Questions All India Quota Post-graduate Medical/ Dental Seats - 2013 Online Allotment process (Online Counseling) (DATES MENTIONED IS CHANGED DUE TO CHANGE IN SCHEDULE)
Q.No. 1: What is the process of online allotment? 
ANS.:a. Main Counseling Registration
b. Exercising of Choices, indicative seats and Locking of choices
c. Process of Seat Allotment – Round 1
d. Round 1 Result Publication
e. Reporting at the allotted Medical/Dental College against 1st Round
f. Process of Seat Allotment -Round 2
g. Round 2 Result Publication
h. Reporting at the allotted Medical / Dental Colleges against Round 2
i. Publication of net vacant seats
j. Fresh Choice Submission by all eligible candidates for round 3
k. Process of Seat Allotment - Round 3
l. Round 3 Result Publication m. Reporting at the Medical / Dental Colleges /Institutions against Round 3
 Q.No. 2: When will online allotment process for the year 2013-14 start ?

Schedule will be published in due course

Last date of admission for All Medical/Dental colleges shall be as per MCI schedule i.e. 31st May 2013
 Q.No. 3. Do I have to report to any counseling centre for registration or choice filling? 
Ans: No. Online registration and choice filling can be done from place of convenience (including from home) using internet. Q.No. 4: Do I require any documents to get registered on-line ?
Ans: You will be required to fill up some of the information that you have given
on your application form, and submitted to NBE or AIIMS, New Delhi along with
admit cards NEET - 2013.
IMPORTANT Please keep information that you have furnished on application form and
admit card confidential, and not share with anybody as to register for online allotment process and submit choice you need that information. If somebody else uses that information, he/she can misuse your online
registration and prevent you from taking part in online allotment process. Keep print out of application form ready for reference with you. 
Q.No. 5: What information do I require for online registration? Ans: Please note that you will be asked to fill some of the information (we are not showing it here for security reasons) that you have given on your application form
and admit card of preliminary and final exams during online registration, therefore
keep copy of your application form and admit cards ready for reference.
IMPORTANT Please note that on registration window of online allotment process, you
have to fill in exactly same spelling, numbers etc as you have filled in your application form.
 Q.No. 6: How do I get password for logging in? 
Ans: During the process of online registration you will generate your own
password. Candidates are advised to keep the password that they have
created, confidential to them till the end of the counseling process. They
can change the password after creating. Password is very important for participating in online allotment process. Sharing of password can result in its misuse by somebody else, leading to even exclusion of genuine candidate
from online allotment process. 
Q.No. 7: How much time will I be given to join the allotted course?
Ans: Candidates allotted seats will be required to join the allotted college/course within ten to eleven days from the date of allotment as mentioned in the
schedule. However, candidates are advised to join as early as possible and not
to wait for last day of joining, due to different schedule of holiday / working hours
in various Medical / Dental Colleges, also keeping in view that Medical / Dental colleges will have to furnish information about joining / non-joining online to Medical Counseling Committee. Q.No 8: What documents are required at the time of counseling? 
Ans: Since it is online allotment (Online Counseling) process, no documents will be required for participating in online allotment process. 
Q.No. 9: What documents are required at the time of joining in allotted Medical / Dental College?
Ans: Original document for admission to Post-graduate medical courses for admission to 50% of total seats on all-India basis required at the time of joining
in allotted Medical / Dental College are as mentioned below. (i) Admit Card issued by NBE or AIIMS.
(ii) Rank letter issued by NBE or AIIMS.
(iii) Mark Sheets of MBBS / BDS 1st, 2nd and 3rd Professional Examinations.
(iv) MBBS/BDS Degree Certificate.
(v) Internship Completion Certificate/Certificate from the Head of Institution or College that the candidate will be completing the Internship by 31st March, 2013.
(vi) Permanent/Provisional Registration Certificate issued by MCI or DCI/State Medical or Dental Council.
(vii) High School/Higher Secondary Certificate/Birth Certificate in proof of date
or birth.
(viii) The Candidate should also bring the following certificate, if applicable : (a) SC/ST Certificate issued by the competent authority (in the format as specified in the prospectus) and should be in English or Hindi
language. Sub caste should be clearly mentioned in the certificate.(b) OBC certificate issued by the competent authority. The sub-caste
should tally with the Central List of OBC. The OBC candidates should not belong to Creamy Layer. The OBC certificate must be
in the format as mentioned in the prospectus. (c) Orthopedic Physical Disability Certificate issued from a duly
constituted and authorized Medical Boards. No other PH certificate,
issued by any other Authorities / Hospital will be entertained. Candidates without original certificates/documents shall not be allowed to
take admission in allotted Medical/ Dental College. Candidates who have deposited their original documents with any other
Institutes/ Colleges/Universities and come for admission with a certificate
stating that "their original certificates are deposited with the
Institute/College/University" will not be allowed to take admission in
allotted Medical/Dental College. 
Q.No. 10: What are the instructions regarding OBC, SC, ST and PH
certificates? 
Ans: Please read Information Bulletin for admission to post-graduate medical courses for admission to 50% of total PG seats on all-India basis carefully. The
certificate requirements are mentioned in prospectus along with format. The
certificate as mentioned in the prospectus only will be acceptable. Candidates are requested to read prospectus and instructions regarding Caste
and Physical Handicap (PH) Certificate carefully. In case the candidate fail to
produce proper Caste (and PH, if applicable) certificate at allotted Medical/Dental College then he/she will not be permitted to join the allotted Medical / Dental College and his/her category will be changed, if otherwise eligible. The qualified loco-motor disabled candidates should get themselves certified at one
of the under mentioned Disability Assessment Boards, constituted at the four metro- cities:(i) Vardhman Mahavir Medical College & Safdarjang Hospital, Ansari Nagar,(Ring Road), New Delhi-110029. (ii) All India Institute of Physical Medicine and Rehabilitation, Hazi Ali, Park, K. Khadya Marg, Mahalaxmi, Mumbai-400 034. (iii) Institute of Post Graduate Medical Education & Research, 244, Archarya J.C. Bose Marg, Kolkata-20. (iv) Madras Medical College, Park Town, Chennai-600003. The Locomotor Disabled (LD) candidates are required to bring their treatment papers related to their disability, including the investigation reports, at the time of reporting to the above mentioned designated institute for such disability certificate. The Locomotor Disabled (LD) Candidates are required to mention their PH
sub-category in the following manner while registering for the On-line
counseling. PH - 1: Candidates with locomotor disability of lower limbs from 50% to 70%
{Certified by one of the Disability Assessment Boards constituted at 4 metro cities}. PH - 2: Candidates with locomotor disability of lower limbs between 40% to less
than 50% {Certified by one of the Disability Assessment Boards
constituted at 4 metro cities}. Reference: MEDICAL COUNCIL OF INDIA, “Postgraduate Medical Education Regulations, 2000”, (MEDICAL COUNCIL OF INDIA AMENDMENT NOTIFICATION dated the 21st December, 2010), MEDICAL COUNCIL OF INDIA, Pocket – 14, Sector 8, Dwarka, NEW DELHI – 110 077, 
Q.No. 11: Is there any restriction for filling up number of choices of
Institutions (Colleges) or subjects in choice filling form?
Ans: No, you can give as many choices as you wish. However choices should
be in order of preference.
Q.No.12: Can I have some idea about the seat I am likely to get at my rank? 
Ans: You can have some idea by a. Please log on to www.mcc.nic.in / www.mohfw.nic.in website – from home
page go to medical counseling – open post-Graduate counseling (for previous
years) – open composite allotment list. From the information that you will see, you get some idea of pattern in previous year(s). This will only be indicative
(without any guarantee for the current year). b. Processing of Mock Counseling Result and publishing of Indicative Seat Allotment During Mock Counseling, choices submitted by the candidates will be
processed thrice during the counseling period (Registration) and indicative
seat that is likely available at that point of time would be displayed. This
indication helps the candidate to refine the selection of choices in a more
effective and efficient manner. Indicative allotment of seat (Mock allotment), will be shown thrice (on notified dates i.e. on third, fifth and sixth day of registration of the data at 5.00 PM). The result will be made available on the
next day at 8.00 AM. In case no indicative seat is shown allotted to you, this
indicates that none of the choices submitted by you were available at your
rank. Hence you modify your list of choices as per your rank. Q.No. 13. Is it necessary to fill up the choices and lock the choices to get seat allotted? Or I will be allotted seat automatically from available seats? 
Ans: After online registration (registration is compulsory to take part in online
allotment process), you have to fill in choice of subjects and Institutions/colleges
in order of preference. Once choice is filled in, it can be modified before locking
it. During the choice locking period it is necessary to lock the choices to get a
print of your submitted choices. If candidate does not lock the choice submitted
by him/her, submitted choices by him/her will be automatically locked at 5.00PM
of last date of choice locking, however you will be allowed to take a print of your choices after that but you will not be permitted to modify your choices.
If you don’t register and fill in any choice, you will not be allotted any seat.Important: Don’t wait till the last minute to lock your choices and to take a printout. Please go through your submitted choices before locking as once you lock
the choices those cannot be modified or changed even if you have made a mistake. Mistake in filling choices may result in allotment of a seat which
you never wanted.
 Q.No. 14: Is it necessary to join allotted Medical/Dental College to get chance to participate in next round (2nd/3rd round)? 
Ans: Yes, in case a seat is allotted, candidate is required to join allotted
institution/college and complete the admission formalities then only that candidate can exercise option to participate in next round(s). 

Ans: Newly created seats that could not be included in first round (and secondround) due to non-reporting / late reporting/ reporting after start of first round of online allotment process will be included only in third round on receiving
information from participating Medical / Dental Colleges before the start of third
round (publication of the seat matrix for third round). 
Q.No. 16: What is second round of online allotment process? Ans: Second round of online allotment process is up-gradation of choice round. 2nd round of seat allotment There is no fresh registration of candidates and choice submission in 2nd round
of counseling. Choices of main counseling (submitted before first round
allotment) will be considered in this round of allotment.
 Who are eligible for 2nd Round of allotment? 
Candidates eligible for seat allotment in 2nd round would be from one of the
following groups:Group–I: Registered candidates who did not get any seat allotment in the 1st round. Group-II: Registered candidates, whose 1st round of allotted Seat Cancelled
during the document verification on reporting for admission, who have secured
seat under reserved quota, due to change of Category from reserved to Unreserved or PH status from Yes to No, but are still eligible in the next round of seat allotment, with changed Category. Group–III: Candidates who have reported at allotted institute after 1st round of allotment and submitted willingness for second round up-gradation as Yes. Who are not eligible for 2nd Round of allotment?
 Not reported at Allotted Institute after seat allotment in 1st round
 Reported & Withdrawn from counseling at Allotted Institute.  Became non-eligible due to change of category.  Candidates who have not opted for up-gradation. 
Q.No. 17: What is third round of online allotment process? 
Ans: Third round of online allotment will be conducted for the candidates who
have submitted their option for participation in third round and for those who were
registered and submitted choices before first round but not allotted seats as per procedure given below: 3rd round of Counseling: Fresh set of seats gets added to the system, if any, which is due to latest approvals of MCI. Further, the conversion of seats is being carried out during the
third round of seat allotment and accordingly, the candidates are required to be
shown all choices which are against vacant, newly added seats, virtual vacancies which are likely to get vacated during up-gradation and also during the
conversion of seats as per the following algorithm: ST (PH) -> ST SC (PH) -> SC
UR (PH) -> UR OBC (PH) -> OBCST -> SC
SC-> UR
The choices of candidates, who have submitted option for participation in the
third round during the reporting period for the first / second round seat allotment, would be initialized, and are required to submit fresh choices online during the
time the window is open for the same. All eligible candidates who desire to take part in third round of online allotment will have to submit fresh choice during choice submission period and lock the
choices during period of locking. There will not be any indicative allotment in 3rd round of allotment, locked
choices of the candidates would be processed and result will be published. Those candidates, who could not submit fresh choices for the third round
counseling, would not be considered. Who are eligible for 3rd Round of allotment – All candidates interested in
participation in the third round counseling are required to submit fresh
choices, without which they would not be considered. Group–I: Registered candidates who did not get any seat allotment in the 1st or 2nd round of seat allotment and are required to submit fresh choices as per the
vacancies shown. Group-II: Registered candidates, whose 2nd round of allotted Seat Cancelled
during the document verification on reporting for admission, who have secured
seat under reserved quota, due to change of Category from reserved to Unreserved or PH status from Yes to No, but they would still be eligible in the
next round of seat allotment, with changed criteria, provided they submit fresh
choices, subject to fulfillment of eligibility conditions. Group–III: Candidates who have given option for participation in 3rd round at the
time of 1st and/or 2nd round reporting at allotted institutions. Who are not eligible for 3rd Round of allotment?
 Not reported at Allotted Institute after seat allotment in either 1st or 2nd
rounds Reported & Withdrawn/resigned from seat at the Allotted Institute.  Became non-eligible due to change of category during document verification
 Candidate who has not given option for third round at the time of taking
admission.  Candidate who does not give fresh choices in 3rd round.  Who did not register for online allotment of seat before first round of counseling. 
Q.No. 18: Do I have to fill in choice of subject and College to participate in
second round of online allotment process? 
Ans: No. For second round, candidates are not required to submit fresh choice. During the second round of online allotment process, the choice of higher preference will be upgraded for those candidates who give option to upgrade
their choice at the time of admission at allotted Medical/Dental College. 
Q.No. 19: Do I have to fill in fresh choice of subjects and Colleges to
participate in third round of online allotment process?
Ans: Yes. All candidates who desire to take part in third round will have to submit
fresh choices before third round. Please see details in answer to question
number 17 above.
 Q.No. 20: If there is not sufficient number of qualified PH candidates, what will happen to those un-allotted PG seats, reserved for PH candidates? 
Ans: The un-allotted PG seats earmarked for UR-PH, SC-PH, ST-PH and OBC- PH will be reverted to respective categories like SC-PH to SC and so on, during
the third round of allotment process after processing choices to PH category
candidates in third round.
 Q.No. 21: If I give consent for up-gradation of my choice during second
round and if my choice is upgraded, is it necessary to join at college
allotted during second round? Or in case I change my decision ofupgrading choice, can I continue to study in college allotted through first round of allotment? 
Ans: In case candidate is allotted seat during the second round of allotment process (choice is up-graded), the seat allotted during the first round will be
automatically cancelled immediately (and allotted to somebody else) and
candidate will have to join the college/seat allotted during second round. If candidate does not join the college/seat allotted during the second round, with in
10 or 11 days, as per schedule, from the date of allotment candidate will forfeit his/her allotted seat and will not be considered for subsequent rounds of seat allotment. Seat can also be up-graded in the same college by change of category (i.e. ST/SC/OBC to UR) in such a case the candidate has to take
fresh admission on the up-graded seat. 
Q.No. 22: While joining college allotted through first round if I don’t want up-gradation of choice, but want to keep option to fill choice before third
round for newly added/vacant PG seat, is it possible? 
Ans: Yes. For this candidate is required to exercise the option at the time of
joining the institution/college. 
Q.No 23: If I give option to participate in third round at the time of joining
college from first / second round allotment, but later change my decision
and want to continue study at already allotted Medical /Dental College, what is the procedure to avoid change (cancellation) of already allotted
college/seat? 
Ans: If a candidate does not submit choice during the choice submission period
before the third round of counseling, such a candidate will retain the already allotted seat.
 Q.No. 24: If I forget my password that I have created during the process of registration, how to retrieve it. 
Ans: To retrieve the forgotten password, system facilitates the following
process:The candidate is required to enter the information that he/she filled at the time of registration and then security question & answer thereon to be entered as given
during New Candidate registration process. The above data submitted by
candidate will be validated with the registered candidates’ database. If the above
entries match, then only the candidate would be permitted to enter new password
to proceed further.
IMPORTANT Candidates are advised to remember the password and also retain their application form and admit cards printout ready till completion of admission process. It is not possible for MCC/NIC to retrieve such
password.
 Q.No. 25: In case I have Birth Certificate / Caste Certificate/ other certificate(s) in regional language, will it be acceptable at the time of reporting?
Ans: Certificates issued by the competent authority should be in English or Hindi
language. Please remember that some of the states insist for certificate in English language only. Candidates are advised to carry Certified Copy of English
version of the original certificate, in case certificate issued is in other than English
language along with original certificate. Q.No. 26: If there is discrepancy in spelling of name in documents and
application form, what do I do? Ans: If there is discrepancy in spelling of name in documents candidate must carry proof that the documents belongs to same person, in the form of an
affidavit. 
Q.No. 27: Can I get prospectus of NEET 2013 for admission to post- graduate medical / Dental courses for admission to 50% of total seats on
all-India basis?
Ans: Copy of prospectus is available on NBE website
http://www.nbe.gov.in/neetpg for Medical seats and AIIMS website
http://aiimsexams.org for dental seats. 
Q.No. 28: What about condition of Stipend / fee structure / course duration / bond amount / rendering of service in rural / tribal area/ other conditionalities
Ans: Stipend /fee structure/ course duration / bond amount / rendering of service
in rural / tribal area/ other conditions etc. may vary from State to State and
Institute to Institute. Some seats may be approved/ permitted but not yet recognised by MCI. The allotment made through online allotment process will be
firm and final as per Hon'ble Supreme Court's guidelines. Therefore, the
candidates should well examine these points before opting for a seat at a medical college. The Medical Counseling Committee (MCC) shall neither be
responsible nor shall entertain any case on above grounds, if any. The
information received from various participating Medical / Dental Colleges has been made available on Ministry of Health & Family Welfare website (under the Medical Counseling -Post-graduate Counseling 2013 - Information about college,
fee, bond information etc.). Candidates are advised to visit the website of college/
institution to check the information. In case they require any additional
information, they can contact the college / institution on telephone.
 Q.No.29: How to use registration and Choice filling form on website? 
Ans: Candidates will have to log on to website www.mcc.nic.in (which is likely to
be operational from 20
th February 2013) to get registered and then fill in
choices. It is advised that after going through the seat matrix, a tentative list may be prepared first as per your preference of subjects and colleges, before
attempting to fill choices on-line.
 Q.No. 30: What is indicative seat allotment (mock counseling result)? 
Ans: Indicative seat allotment is the seat available for allotment to candidate at
the time of processing of data by computer from choices submitted by theparticular candidate. The indicative seat is to facilitate candidates to change, add
or delete choices. The indicative seat allotted shown on these dates does not guarantee that the same seat will be allotted finally (during first round in present case). 
Q.No. 31: Difficulty in login, what may be the problem(s)? 
Ans: Please read User manual for the candidates. Follow the instructions about use of browser (Internet Explorer-6 or above), use of same spellings, same
format of date (Use digits for day, month and year with – in between) as in
application form submitted to NBE or AIIMS New Delhi. The internet connection
should be uninterrupted. If internet connection interruption takes place, the IP
address which is being monitored will change and session expired message will be displayed. Please try to login from other computer from which other candidate(s) has logged in successfully, if possible. 
Q.No. 32: I have difficulty in Creating Password, what may be the problem(s)? 
Ans: Creation of password should be as per password policy. Please follow the
password policy. Please use the internet browser as suggested in user manual, as it is difficult to login from some of the other browsers. While creating password
avoid using Caps Lock key, instead of Caps Lock use shift key. Q.No. 33: When I try to login for choice filling/ submission, It say wrong roll number/ password, what may be problem(s)? Ans: This can happen if roll number typed is incorrect or password typed is
incorrect. Password is case sensitive, therefore use password which was created
by user exactly same as typed while creating. In case password is forgotten, try
to generate new password by using security question and its answer.
 Q.No.34: What are the guidelines for fresh choice filling before third round
of online allotment process?
Ans: Please remember that if any seat is allotted from the choice filled in by the
candidate for 3
rd Round of counseling the seat allotted during 1st / 2nd round will be automatically cancelled. Therefore, the candidates are advised to fill in
choice carefully for seats which are of higher preference than the earlier allotted seat. Candidates are not required to give the already allotted seat
in their choices. 
Q.No. 35: Can I modify my choices between 26th and 27th February 2013
(tentative)? 
Ans: Yes, you can modify, add or delete your choices during this period, before
you lock your choices. However, the registration (of New Users) is permitted up
to 5.00 PM of 25
th February 2013 only. Please note that you have to lock your choice between 26th and 27th February
2013 (up to 5.00 PM). 
Q.No. 36: I have not locked my choices before 5.00 PM on 27st February
2013 (tentative), what will happen to my choices? 
Ans: The choices submitted and saved by you will be locked by the system at 5.00 PM of 27th February 2013. Q.No. 37: How can I get print out of my choices which system has locked? Ans: After 5.00 PM of 27th February 2013, after locking of choices by the system
you will be able to take a printout of your submitted choices during first and
second round of seat allotment and admission. You will also be able to see your
locked choices and able to take a print out of the same at allotted Medical / Dental College at the time of admission on request. Print out of the choices
submitted during the third round will be available during the third round seat allotment and admission. 
Q.No. 38: If I opt to participate in third round of counseling whether my
allotted seat (of first/second round) will be cancelled?
Ans: In case you are not allotted any seat in the third round you will retain earlier allotted seat. However on allotment of a seat in third round the earlier allotted
seat will automatically be cancelled and allotted to another candidate. Therefore you are advised to fill in only higher choices or any other choice which you prefer over the earlier allotted seat, for third round. 
Q.No. 39: If I get an up-graded seat during second/ third round can I join
that college directly? 
Ans: No, you will have to get a relieving letter from the earlier institute/ college
generated on-line, before you can join the next college / institution.
 Q.No. 40: In case I get an upgraded seat but in the same college, because of change of category, (e.g. from SC / ST / OBC to UR category) do I have to
take admission on the allotted seat again? 
Ans: Yes, you have to get a relieving letter generated on-line for the earlier seat and then get an admission letter again generated on-line for the upgraded
category seat from the concerned institution; otherwise your seat would be
cancelled and allotted to another candidate or surrendered to state quota. 
Q.No. 41: Can I know which of the seats are recognized or permitted by the MCI? 
Ans: You may refer the MCI website or mohfw.nic.in website for this.
 Q.No. 42: What are anticipated / virtual vacancies shown during third
round? 
Ans.: Virtual vacancies/anticipated vacancies are those seats which are
presently occupied by the candidates who have given option for the third round. They will only be available in case that candidate is upgraded to another seat in
third round. Once the virtual/ tentative vacancies are actually vacated these
seats would again be distributed as per the rank of the candidates. These seats would also include any seat which is likely to be converted to other category as per the policy of conversion.
Q.No. 43: At the time of admission will my original certificates be retained
by the institution?
ANS.: Yes, all the institutions have been instructed to retain original certificates of admitted students and release them only on up-gradation of the seat or
resignation by the candidate.
DETAILS COLLECTED FROM MOHFW SITE

2 comments:

Parth Patel said...

i have taken admission in ANT in GUJARAT 2011 and now i got rank 4489 in NEET.. so if i want to take admission through NEET ,Shall I leave my ANT seat before 1st counselling ?... or CAN I leave ANT after getting seat through NEET?

athul said...

sir I am resident at kerala . I have given 3rd option as puduchery sir I wanted to know that will I only be considered to allotmet for a all india quota or will I get in state quota